PERSONAL DATA PROTECTION POLICY

The Website https://noema.net/ , hereinafter referred to as the “Website”, is managed by the company under the name “NOEMA” (Al Nasser street 1F, Commercial Office F56, Doha, Qatar), hereinafter referred to as “company”, which is the Data Controller. The company takes the protection of privacy and personal data very seriously and has adopted all necessary measures to ensure the security and confidentiality of information pertaining to visitors and users of the Website. Please read this Privacy Policy carefully to understand the data collected from you when visiting the Website and using its online services, the information uploaded and shared on it, how it is used, and your rights. This Policy serves as a point of information for data subjects in accordance with Law No. 13 of 2016 on the Protection of Personal Data and Articles 13-14 of the EU General Data Protection Regulation (EU 679/2016), regarding the personal data collected by the company through its Website.

WHAT DATA DOES OUR WEBSITE COLLECT?

Our Website primarily provides informative content about our activities and services. Therefore, simple browsing of our Website does not require visitors to provide or enter personal data unless they wish to utilize the services offered.

1. INFORMATION COLLECTED THROUGH THE USE OF COOKIES (TRACKERS)

WHAT ARE COOKIES?

Cookies (trackers) are small files containing information that a website stores on a user's or visitor's computer. Each time the user reconnects to the website, the stored information is retrieved, enabling the website to offer services relevant to that information. A common example of such information is a user's preferences on a website, as indicated by their selections (e.g., preferred language settings for the website). The information stored may be transferred to our servers or the servers of related third parties during a subsequent visit.

INFORMATION COLLECTED FROM THE USE OF COOKIE

Our Website uses cookies (trackers) to enhance browsing experience, analyze website traffic, improve functionality, and provide personalized content and services. These cookies help ensure the efficient operation of the Website and may also support targeted advertising and analytics. Our Website uses the “Cookiebot” cookie management tool, which informs you about the cookies (trackers) used. When the use of certain cookies is not necessary for your navigation on our Website, it allows you to choose whether to accept their use. You can view and manage cookies (trackers) in your browser settings (however, mobile browsers may not offer this visibility). Below are links to information on managing cookies (trackers) for various browsers ( Microsoft Edge, Internet Explorer, Mozilla Firefox, Google Chrome, Safari, Opera )

NECESSARY COOKIES

These cookies are essential for the website to function properly, allow you to browse and use its features, such as accessing secure areas. These trackers are necessary for the operation of the website and without them it would not be technically possible to provide website services.

ANALYTIC COOKIES

These cookies collect information about the user of the website and allow us to improve the way it works. This information helps to monitor the performance of the website, measure visits, track how the website is accessed, and so on.

PERFORMANCE COOKIES

These cookies collect information about how you use the website, such as which pages you visit most often and whether you receive error messages from the website. These cookies do not collect information that identifies you, as they are collected in an aggregated manner and therefore remain anonymous. They are used only for statistical purposes that will help improve the operation of the website.

2.     DATA YOU PROVIDE DIRECTLY

The following contact details are collected to facilitate communication regarding inquiries.

Contact Form:

• Full Name
• Phone Number
• Email
• Message (free text provided by the user)

Since free-text input fields are used, comments should remain polite and non-offensive. Any comments containing racist or offensive content will be securely deleted immediately without the possibility of recovery. Forms must be submitted either by the individual concerned or by their legally authorized representative.

PERFORMING THE PROCESSING

The processing of your personal data is carried out exclusively by the appropriately authorized employees of the company. The company may also engage other individuals or entities (processors) for processing purposes, who are strictly bound to carry out only the processing requested of them, in accordance with this policy and the applicable legislation. Processors are bound by Regulation 2016/679/EU (GDPR) and their contractual agreement with the company, which ensures the security of your data and its processing in compliance with the consent you have provided. In cases where data transfer to processors located outside the European Union is required, the company complies with the provisions of the Regulation concerning the transfer of data outside the EU, ensuring that the processing is carried out lawfully and in accordance with your consent. The company has taken all necessary measures to ensure that your data is secure and that access to it is restricted in accordance with the law

CONSENT

In cases where the processing of personal data is based on your consent, as described above and upon completion of the relevant forms, a copy of the consent declaration with all its details is retained. This serves as proof of your consent and facilitates any potential request for its withdrawal. Consent is given for specific and distinct purposes, which have been clearly communicated in advance, ensuring you have full knowledge of them at the time of granting your consent. The option to withdraw consent at any time is provided, as described in the section "YOUR RIGHTS." The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

RETENTION PERIOD OF DATA

The company will retain the personal data collected through its Website for the minimum period necessary to fulfill the aforementioned processing purposes and to comply with its legal obligations, as required by applicable law. If you withdraw your consent for the collection and processing of your personal data, the data will be deleted from both our electronic and physical records, unless its retention is necessary for compliance with a legal obligation, or for the establishment, exercise, or defense of legal claims or legitimate interests before judicial or other authorities. The company retains data collected through the use of Cookies (trackers) in accordance with the durations specified in the cookie management tool and the corresponding cookie tables. The company retains personal data from the Contact Form for a maximum period of one (1) year and retains data from the Job Application Form for six (6) months from the date of the last communication with the applicant. These data may be deleted earlier if requested by the applicant, provided their retention is not required for compliance with a legal obligation as a data controller. The company is committed to the secure destruction of your personal data without the possibility of recovery once the retention period has expired or following a deletion request

INFORMATION SECURITY

The security of your personal data is our absolute commitment. To achieve this, we implement all modern and appropriate technical and organizational measures for processing purposes, which are regularly reviewed for their effectiveness and adequacy, including:

• SSL (Secure Sockets Layer) Protocol: The SSL protocol used by our Website is currently the global internet standard for authenticating websites to users and encrypting data between users and web servers. An encrypted SSL communication requires that all information sent between a client and a server be encrypted by the sending software and decrypted by the receiving software, thus protecting personal information during transmission. Additionally, all information transmitted via the SSL protocol is safeguarded by a mechanism that automatically verifies whether the data has been altered during transit.
• Encrypted Data Transmission: Personal data collected through contact forms is transmitted in encrypted form and stored either in the company’s email system or in a dedicated program used by our Website to maintain a record of communications. Processing is conducted exclusively by authorized members of the company and is not shared with third parties.

YOUR RIGHTS

You may exercise, where applicable, the following rights:

• The right of access/information, to find out if your data is being processed, what data is being processed, for what purpose, and who the recipients are.
  
• The right to rectification, to correct any inaccuracies or incomplete information in your data.
• The right to erasure (right to be forgotten), to have your personal data deleted from our records, provided that its processing is no longer necessary, or its retention is not required to comply with our legal obligations or to defend our legitimate interests before the Courts.
• The right to restrict processing, to limit the processing of your data if the accuracy of the data is contested.
• The right to data portability, to receive your data or have it transmitted to another controller in a structured, commonly used, and machine-readable format.
• The right to object, to object, under certain conditions, to the processing of your data.
• The right to withdraw consent, to withdraw your consent to processing at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
• The right to be informed of security incidents, to be notified of any unauthorized or malicious actions on the company’s data systems that may result in unauthorized access to your personal data.

The company does not utilize automated decision-making methods, including profiling. The company will make every effort to respond to any relevant request within thirty (30) days of receipt. However, if the complexity of your request or the volume of information makes it impossible to fulfill your request within thirty (30) days, the company will inform you in writing within this timeframe of the reasons for the delay and will make every effort to satisfy your request as soon as possible, and in any case, within an additional two (2) months. The company reserves the right to decline your request if it is deemed manifestly unfounded or excessive, providing you with the reasons for its refusal. In any case, you have the right to lodge a complaint with the QFC Data Protection Authority (https://www.qfc.qa/en/operating-with-qfc/data-protection). Call Center: +974 4496 7777, E-mail: data.protection@qfc.qa

CONTACT

If you have any questions regarding this Policy or more generally, regarding our activities concerning your privacy or wish to exercise any of your rights, you may contact us at:
info@noema.net

CHANGES TO THIS POLICY

The company reserves the right to modify this Policy, always in accordance with the applicable rules of law on the protection of privacy and personal data. Visitors to our Website should read this Privacy Policy at regular intervals to be informed about any change that is made, while the company is committed to making the necessary updates to its visitors and users by any appropriate means, in compliance with the conditions set by the EU General Data Protection Regulation 679/2016.

Last updated: 02/12/2024

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